Grant Recipient FAQs
Tracking and Reporting
How do we keep you up to date on our programming progress?
As described in your grant terms, you are required to submit certain reports to keep us updated on your programming. Please check your grant terms to see which reports you will be required to submit – they do vary by grant. Please see the Reporting Tools section of our website for recommended forms for all reports. You are not required to use these forms, but if you submit a report in a different form, please ensure that it includes at least as much information as the applicable recommended form.
How do we keep you up to date on our challenge grant progress?
What is a Challenge Update and when does it need to be submitted?
Please submit the Challenge Update by the due date listed in your grant terms. We urge you to consider whether or not you would prefer to submit a Challenge Report, in place of a Challenge Update. If you are interested in requesting a payment (including a progress payment) on or before your Challenge Update due date, then please submit a Challenge Report instead of a Challenge Update. If you submit a Challenge Report before or on the date the Challenge Update is due, you do not need to submit a Challenge Update.
What is a Challenge Report?
We’re not sure exactly when our various reports are due to you. How can we check?
Is there a rule about how close together I can submit a Challenge Report to request a payment?
We have met the challenge grant, but we are only half way through our grant terms. Will COSF release the funds?
We would like to send something to the Circle of Service Foundation. Where can we send it?
Circle of Service Foundation
30 S. Wacker Dr., Suite 2500
Chicago, IL 60606
Please do not send anything by FedEx, UPS, messenger, etc. We recommend using standard first-class mail through the US Postal Service.
We have a question about our grant terms. Can we call you?
We currently have a grant from you, but our grant period ends soon. When can we reapply?
If we are a current grant recipient, do we complete a pre-application or an application?
If you have had an active grant from COSF in the past 12 months and plan to submit an application that differs significantly from your last grant (such as a different program or a significantly larger request), or if you have not had an active grant from COSF in the past 12 months, you are welcome to complete a Pre-application. When you Start a new Pre-application or Application, we will ask you a few basic questions, and you will be routed to the appropriate option.